This happens when you post directly to one of the GL control accounts ( AR, AP or Inventory) without using the module to pay or create an invoice or receive a payment. To rectify this, you can create a suspense account like QB has giving it the GL number 99999. You can now use this to make all of your adjustments to this account and all of your other accounts that are out of balance. So if you have an item on your aged payables and you need to remove the item, pay it using 99999 instead of the bank account GL number. If you need to make a GL journal entry to balance and don't know what other account to use, use this one. If you use the same account for all of your adjustments, the accountant does not have to go on a fishing expedition at the end of the year to review your books and prepare your taxes.
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