Karen, To set up the A/R in the Sage 50 you would go into each Customer and enter a beginning balance which is what you said you have done. You are correct in saying the A/R in the GL does not get updated, so the A/R balance in the GL would be zero after entering the Customers beginning balances. To get the A/R balance in the GL, you need to determine what your 1st accounting period is in Sage 50 under Tasks, System, Change Accounting Period will display your accounting periods. If the 1st accounting period in Sage 50 is 3/1/2015, your can enter a beginning balance under Maintain Chart of accounts. If 3/1/2015 is the 13th period you can't enter a beginning balance in maintain Chart of account, you have to enter a GL JE in the 12th period. . If the 1st accounting period in Sage 50 is 3/1/2015, your can enter a beginning balance under Maintain Chart of accounts. For the A/R balance as of Feb 2014 you would enter the Beginning Balance under Maintain Chart of Accounts, Beginning Balance pick 2/2015. This must be a balanced entry (Trial Balance needs to be zero) so you would enter the total A/R amount in the AR Account and enter that same amount to Retained Earnings This would be for A/R at the end of the fiscal year 2/2015. If 3/1/2015 is the 13th period you can't enter a beginning balance in maintain Chart of account, you have to enter a GL JE in the 12th period For the A/R balance as of Feb 2014 . For each month March-July go to Tasks, General Journal Entry, enter the A/R amount for the sales for that month as a debit in the AR Account and a credit to the sales account. In the end you will have the balance in the A/R GL = Feb + March-July + your Aug & Sept entries, which should balance to the A/R Aging report. If the A/R Aging report does not balance to the A/R GL account then you have posted an incorrect amount somewhere. So check the A/R Aging Report against the A/R GL Account for each month and make sure the both reflect the same amounts. In Sales you will have March-July + your Aug & Sept entries for total Sales in this year. Hope this helps you! Kim Clement Accounting Conversions
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